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This is a searchable database of all decisions of The Commons on the Alameda home-owners association made since 1990.
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Date Summary Event Subject Area
07 May 2023 Three month trial of 60 minute length for business meetings (currently 2 hours). The board has the option of lengthening the time if needed to conduct business and would indicate that on the agenda sent out prior to the business meeting. This three month trail was revisited at the September Business Meeting 9/10/23) and the community agreed to continue the business meetings of shorter length. Business Meeting Business, Process
11 Jun 2023 New Guest Room Rules: Limit of 2 contiguous weeks for any one guest room request by a host within a month, and a limit of 18 days total use by any host within a given month. Exceptions can be made by a designated member of the guest room committee. Business Meeting Fees, Guest Rooms
06 Jul 2023 Board members support membership fees in community organizations. $750 for Co-housing USA and $ 277 for Foundation for Intentional Communities (FIC) for 2024. Board Meeting External Issues Misc, Fees, Finances General, Networking Re Cohousing
10 Aug 2023 Board consented to transferring $ 4128 from depreciation reserves so the cottonwood trees can be trimmed prior to Feast Day. Board Meeting Finances General, Financial Responsibility, Grounds, Maintenance
13 Aug 2023 Consensus achieved to increase the minimum donation of the first night of stay in a guest room from $50-$70 Business Meeting Fees, Guest Rooms
10 Sep 2023 Grounds committee decided to bless the existing cottonwoods during Feast Day rather than plant a new tree. Business Meeting Feast Day, Grounds
07 Dec 2023 Board approved taking up to $ 1450 from depreciation reserves to buy 2 replacement hoods for the range. Board Meeting Finances General, Kitchen, Maintenance
07 Dec 2023 Letter to be sent to Will & Louise Pape (owners of B5) and their son Fred by Jamey Stillings on behalf of the board requesting action on rodent removal and sale of their vacant home. Board Meeting Financial Responsibility, Maintenance
13 Nov 2022 The U.S. Social Security Cost-Of-Living Adjustment will be routinely applied to the amount of the Commons monthly assessment each year in order to create a baseline amount that is held constant for inflation. This inflation-adjusted amount will be provided with the proposed Commons Annual Budget in January, along with a proposed monthly assessment fee amount that either leaves this inflation-adjusted value unchanged from the past year or proposes to increase or decrease this inflation-adjusted amount. Business Meeting Fees
09 Jan 2022 Revised Work Policy proposal was approved. Most of the seven changes have been tested in the community in some way except the one to give each community member work hour credit for one hour each month spent attending a committee meeting. Annual Meeting Work System
09 Jan 2022 The results of the Election of Officers for 2022:<br />President: Jamey Stillings<br />Vice President: Kris Herbst<br />Secretary: Kristin Barendsen <br />Treasurer: Bill Swift<br /><br />Team Liaison: Dan Murray <br />Team Liaison: Berit Leonard<br />Team Liaison: Linda Jordan<br />Team Liaison: Catherine Salveson<br />Team Liaison: Zelie Pollon<br />Team Liaison: Esha Chiocchio<br /><br />Architectural Committee Member: Erica Elliott<br /> Annual Meeting Business
09 Jan 2022 The proposed 2022 Budget was adopted.<br /><br />Total Expenses estimated at $53,872.91<br />Includes $13,252.91 of carryover.<br />Assessments are $85 per month. Annual Meeting Finances General
10 Feb 2022 The Board passed the proposal to reimburse Suzi Otter for $1,000 to cover a portion of what she spent to repair the coyote fence behind her house, to be taken from Depreciation Reserves. Board Meeting Maintenance
10 Feb 2022 Team Liaisons for 2022 are<br />Administration: Dan Murray<br />Meals and Gatherings: Berit Leonard<br />Grounds: Esha Chiocchio<br />Facilities: Linda Jordan<br />Community: Zelie Pollon<br />Membership and Process: Catherine Salveson Board Meeting Business
10 Feb 2022 The Board approved the Treasurer’s request to allocate $147 from the Capital Improvement Fund to cover the additional costs beyond what was previously approved to purchase equipment to conduct meetings in a hybrid fashion — simultaneously on the Internet via Zoom and in person. Board Meeting Finances General
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