| Decision Id 10781 Decision |
2025 Commons Budget approved |
Mermaid Ekena |
10 February |
| Decision Id 10779 Decision |
The Board approved a $2,500 contribution from the Depreciation Fund towards the drip irrigation makeover implement by the city on our behalf. Other funds will come from Placitas' and Grounds budgets |
Mermaid Ekena |
06 December |
| Decision Id 10778 Decision |
The Board approved raising the reimbursement rate for the kids’ fund (from $1/hour) to $5/hour, taking effect on Jan. 1. |
Mermaid Ekena |
06 December |
| Decision Id 10777 Decision |
The Board approved purchase and installation of the trampoline net expected to cost $400 plus tax and shipping.
|
Mermaid Ekena |
06 December |
| Decision Id 10774 Decision |
Second consensus decision accepted of the revisions to the Commons Regulations as part of the Governing Documents Revisions approved at the 2023 Annual Meeting. Documents now can be filed with Santa Fe County. |
Mermaid Ekena |
18 July |
| Decision Id 10768 Decision |
Consent to refinish the dining room floor due to damage from leaking beer keg. Cost $2200. |
Mermaid Ekena |
22 January |
| Decision Id 10764 Decision |
Board members support membership fees in community organizations. $750 for Co-housing USA and $ 277 for Foundation for Intentional Communities (FIC) for 2024. |
Mermaid Ekena |
22 January |
| Decision Id 10763 Decision |
Board consented to transferring $ 4128 from depreciation reserves so the cottonwood trees can be trimmed prior to Feast Day. |
Mermaid Ekena |
22 January |
| Decision Id 10760 Decision |
Board approved taking up to $ 1450 from depreciation reserves to buy 2 replacement hoods for the range. |
Mermaid Ekena |
22 January |
| Decision Id 10755 Decision |
The proposed 2022 Budget was adopted.
Total Expenses estimated at $53,872.91
Includes $13,252.91 of carryover.
Assessments are $85 per month. |
Mermaid Ekena |
12 March |
| Decision Id 10752 Decision |
The Board approved the Treasurer’s request to allocate $147 from the Capital Improvement Fund to cover the additional costs beyond what was previously approved to purchase equipment to conduct meetings in a hybrid fashion — simultaneously on the Internet via Zoom and in person. |
Mermaid Ekena |
12 March |
| Decision Id 10739 Decision |
The Proposed 2021 Budget was adopted. |
KristinB |
17 January |
| Decision Id 10731 Decision |
Treasurer Bill Swift revised the 2020 Budget to reflect changes due to COVID-19. |
KristinB |
16 January |
| Decision Id 10717 Decision |
The Proposed 2020 Budget was adopted, with a $5 increase in the monthly assessment. |
KristinB |
09 April |
| Decision Id 10706 Decision |
The 2019 Budget passed the second of its two required meetings. This budget raises our monthly assessment to $75. |
KristinB |
05 February |
| Decision Id 10705 Decision |
The draft 2019 budget passed the first of its two required meetings. There were no objections to raising the monthly assessment to $75. |
KristinB |
05 February |
| Decision Id 10687 Decision |
The 2018 proposed budget was passed. |
KristinB |
10 September |
| Decision Id 10671 Decision |
The Financial Hardship Fund was approved to continue in perpetuity. |
KristinB |
25 July |
| Decision Id 10476 Decision |
Celebration fund donation of $75 to the Santa Fe Watershed Association |
LynnwoodBrown |
21 February |
| Decision Id 10398 Decision |
Agreed to allocate up to $200 from the child care budget to supplement the fiesta day budget. |
LynnwoodBrown |
21 February |
| Decision Id 10667 Decision |
The 2017 Budget was approved as presented. |
KristinB |
27 January |
| Decision Id 10647 Decision |
The Financial Relief Fund proposal (formerly known as the Hardship Relief Fund) passed.
This fund would be built up by voluntary donations and would help Commoners who face temporary financial hardships. |
KristinB |
30 March |
| Decision Id 10645 Decision |
The 2016 Budget was approved. |
KristinB |
30 March |
| Decision Id 10630 Decision |
The water meter proposal passed its second business meeting. |
KristinB |
04 October |
| Decision Id 10626 Decision |
Bill put forward a proposal to install underground water meters on all unmetered yard hydrants and irrigation systems. These yard hydrants are located in the Placita A parking lot next to the A1 carport, Placita B next to B2, the Placita B fire lane next to B6, the Orchard, and Placita D. The Placita B fire lane and the Orchard can share a meter box.
The rationale for this project is that meters would reveal when there are issues such as leaks and would make us eligible for rebates from the City. The cost would be $3500 from the Capital Improvement Fund or $3000 if the digging were done by Commoners.
The proposal passed its first of two business meetings. |
KristinB |
04 October |
| Decision Id 10623 Decision |
A 2015 budget was passed. It increases our monthly assessment by $5 and reduces the amount of several line items. Note: The approved action on the budget was to postpone dispensing funds from or to several budget items in order to try to avoid drawing from the capital improvement fund to fund the budget. The action did not change the budget. |
KristinB |
04 October |
| Decision Id 10620 Decision |
The 2015 preliminary budget was passed. |
KristinB |
04 October |
| Decision Id 10601 Decision |
The 2014 budget was approved. |
KristinB |
26 February |
| Decision Id 10581 Decision |
The Board agreed to continue participation in PNM's Sky Blue renewable energy program. |
KristinB |
19 August |
| Decision Id 10571 Decision |
The 2013 Budget was approved. |
KristinB |
15 January |
| Decision Id 10570 Decision |
The Board authorized the allocation of $385 for Web development. |
KristinB |
15 January |
| Decision Id 10569 Decision |
The Board approved carrying over funds allocated for Plaza rejuvenation in 2012 (but not spent) to the 2013 budget. |
KristinB |
15 January |
| Decision Id 10562 Decision |
A loan will soon be repaid from a Commoner to the Commons. The Board approved putting the money in a limited withdrawal savings account at the Permaculture Credit Union until we decide what to do next. |
KristinB |
29 July |
| Decision Id 10259 Decision |
Capital Improvement Fund established. |
LynnwoodBrown |
28 June |
| Decision Id 10514 Decision |
Community approved the purchase of a piano for the Common House parlor, up to $1,200 from CIP funds. |
LynnwoodBrown |
28 June |
| Decision Id 10522 Decision |
Approval of $250 for Transitions Committee from Contingency Fund for committee copies, supplies, food for tea parties |
SuzanneOtter |
03 June |
| Decision Id 10538 Decision |
Second approval of Placita C Proposal for capital improvement project to install a water meter, master shutoff valve and a repair project to repair the backflow preventer and rebury the irrigation valve box and drip lines in C Placita for $2083. |
SuzanneOtter |
03 June |
| Decision Id 10537 Decision |
Second approval of Plaza Path Lighting Proposal for $1706 |
SuzanneOtter |
03 June |
| Decision Id 10535 Decision |
First approval of Placita C Proposal for a capital improvement project to install a water meter, master shutoff valve and a repair project to repair the backflow preventer and rebury the irrigation valve box and drip lines in C Placita for $2,083. |
SuzanneOtter |
03 June |
| Decision Id 10534 Decision |
First approval of Plaza Path Lighting Proposal for $1706.00 |
SuzanneOtter |
03 June |
| Decision Id 10533 Decision |
Second approval of Website Update Proposal. |
SuzanneOtter |
03 June |
| Decision Id 10529 Decision |
First approval of Commons Website Update Proposal for $925 (no work hours) |
SuzanneOtter |
03 June |
| Decision Id 10516 Decision |
ANNUAL MEETING - 27 households agreed to adopt the Third Amended Declaration of Condominium Ownership and of Easements, Restrictions and Covenants for The Commons on the Alameda INCLUDING the Third Amended Bylaws AND newly created Regulations. |
EllenB1 |
31 December |
| Decision Id 10513 Decision |
Community approved the purchase of a solar voltaic panel system for the Common House estimated at $13,850 from the CIP fund. |
EllenB1 |
05 December |
| Decision Id 10511 Decision |
Approved up to $600 for the purchase of a new mattress for the Guest Rooms from the Common House Depreciation Fund. |
EllenB1 |
05 December |
| Decision Id 10510 Decision |
The Board of Directors authorized the Grounds Committee to purchase two new benches. (Up to $500 of CIP funds). |
EllenB1 |
05 December |
| Decision Id 10506 Decision |
Approved proposal to go forward up to $700 to purchase an exercise elliptical apparatus with caveat to research possibilities at Play Again Sports. |
EllenB1 |
16 November |
| Decision Id 10503 Decision |
Decision: Approved up to $2,500 to purchase 8 new dining room tables ($1,660 from the Capital Improvement Fund and $840 from Depreciation Reserve). |
EllenB1 |
15 June |
| Decision Id 10502 Decision |
Decision to approval up to $600 for the purchase of a Home Gym Exercise Equipment to be placed in the Commons Exercise Room. |
EllenB1 |
15 June |
| Decision Id 10501 Decision |
Authorization of Money to Repair the Main Water Regulator – BOARD DECISION to hire plumber Jake Saiz of Sol Plumbing and Heating to repair the leak near the main water meter (in Placita A parking area), paying the cost from the Roads and Utilities Reserve Fund. Best case scenario, $400 but more likely it will costs about $900. Schedule him for May 12. |
EllenB1 |
12 June |
| Decision Id 10500 Decision |
The Board of Directors approved up to $250 for the purchase of a steamer primarily for the purpose of juicing fruits (though it has multiple functions). The steamer to be housed in the kitchen area and available for individual use. |
EllenB1 |
12 June |
| Decision Id 10498 Decision |
Community approved the purchase of bamboo replacement shades from JC Penneys for the Common House portal using the Depreciation Reserve. |
EllenB1 |
20 April |
| Decision Id 10497 Decision |
The community approved the 2009 Budget. |
EllenB1 |
18 April |
| Decision Id 10496 Decision |
Board approved a Kitchen Committee request of up to $300 from the Capital Improvement budget to purchase more kitchen shelves for the area near the door to the outside. |
EllenB1 |
18 April |
| Decision Id 10491 Decision |
Board approved a Sustainability Committee proposal seeking $150 for 1.5 hours of
consultation time with Brad Lancaster, a water conservation expert, on (or about)
February 24. Payment from the Capital Improvement Fund. |
EllenB1 |
17 April |
| Decision Id 10484 Decision |
Board approved Richard Roth's proposal to spent up to $325 for a delivery of 11 to 12 cubic yards 3/4 gravel for the parking lots. The project will be scheduled when the ground conditions are appropriate. |
EllenB1 |
17 April |
| Decision Id 10480 Decision |
Ellen authorized to spend up to $200 to create a ride share board to be hung in the breezeway. |
EllenB1 |
10 November |
| Decision Id 10479 Decision |
A communications workshop will be scheduled in the first quarter of 2009 (using 2008 funds). |
EllenB1 |
10 November |
| Decision Id 10475 Decision |
Feast Day budget set at $1000 and activities over the weekend of Sept 19 - 21. |
EllenB1 |
10 November |
| Decision Id 10472 Decision |
Approved the Kitchen to spend up to $520 on new shelving of the pantry. |
EllenB1 |
10 November |
| Decision Id 10473 Decision |
Approved up to $1,800 for new or used sofa purchase. |
EllenB1 |
10 November |
| Decision Id 10471 Decision |
Commons to purchase Marshall Rosenberg's book and 2 workbooks about Nonviolent Communication. |
EllenB1 |
10 November |
| Decision Id 10469 Decision |
Dishwasher repair approved. |
EllenB1 |
10 November |
| Decision Id 10468 Decision |
Ken authorized to purchase a new archway for the spot between Placitas B and C. $236 approved. |
EllenB1 |
10 November |
| Decision Id 10466 Decision |
New range needed immediately. Purchase approved. |
EllenB1 |
10 November |
| Decision Id 10462 Decision |
Approve spending $ on West Road gravel. |
EllenB1 |
10 November |
| Decision Id 10451 Decision |
Don as head of depreciation fund committee will review the status at present. |
JenniferStamm |
03 November |
| Decision Id 10391 Decision |
Authorized $800 payment to Bill O'Hanlon to purchase his projector and $100 for his DVD player. Outside uses of the projector will be assessed $25. |
LynnwoodBrown |
15 October |
| Decision Id 10432 Decision |
Purchase pots for a pocket garden under the portal up to $175 from the caital improvement fund |
SuzanneOtter |
14 October |
| Decision Id 10430 Decision |
Honor Lynwood and Elise. Purchase a cake from Chocolate Maven out of the celebration budget. |
LynnwoodBrown |
14 October |
| Decision Id 10431 Decision |
Renew CoHousing membership, $250 |
SuzanneOtter |
14 October |
| Decision Id 10427 Decision |
Purchase new projector using remaining sound system funds and an additional $400 |
SuzanneOtter |
13 October |
| Decision Id 10426 Decision |
$400 to fix the broken window in the dining room will be taken from the depreciation fund. |
SuzanneOtter |
13 October |
| Decision Id 10425 Decision |
The Commons will pay the contractor to re-roof the Placita A parking structure, then collect the money from Placita A home owners units A3 through A8. Owners will pay interest on overdue payment of the assessment. |
SuzanneOtter |
13 October |
| Decision Id 10424 Decision |
Donate $200 to the Santa Fe River Fund |
SuzanneOtter |
13 October |
| Decision Id 10389 Decision |
Approved to have a water meter at each hydrant. Ken mentioned you need to replace or recalibrate a household meter every ten years, and we are reaching that point in our homes. |
EllenB1 |
12 October |
| Decision Id 10394 Decision |
Carol bought the bench and coffee table near the chicken coop in the orchard. Approved $300 to buy three more benches for the orchard area. They are non-endangered hardwood. Relatively well-made. They cost about $100 with shipping. |
EllenB1 |
12 October |
| Decision Id 10402 Decision |
Agreed to use the budget mailed with the Annual Meeting notification with allowance for corrections in the carryover and additional funds depending on final accounting of the Capital Improvements. |
EllenB1 |
03 October |
| Decision Id 10400 Decision |
Budget Process: Approved to use the following structure and assumptions: 1) Structure: Committee input plans by November 1 |
EllenB1 |
03 October |
| Decision Id 10390 Decision |
4) Executive Committee Spending Authority (Alec) We are asking to have the authority to allow $500 per item to be spent. This is more of a clarification than a policy change. This is the second time this has come up. (Dick) I would like to see a prompt notification of spending. That already happens. Approved with a few hesitations. |
SataraBixby |
02 October |
| Decision Id 10380 Decision |
Agreed to allocate up to $750 for west side road grading and base course and holes next to trees for water catchment from Roads and Utilities Reserve. |
LynnwoodBrown |
13 September |
| Decision Id 10001 Decision |
The group will fund Courtenay Mathey's attendance at Boulder Conference on Co-Housing (registration and gas), by having each household in the |
LynnwoodBrown |
13 September |
| Decision Id 10276 Decision |
Work and Exec. Committees charged with considering options for hiring people to do work, to be paid for with work assessment money. |
LynnwoodBrown |
10 September |
| Decision Id 10360 Decision |
We will consider only those Capital Improvement projects that have labor and cost estimates attached to them. We will delay the final ranking until March. |
LynnwoodBrown |
09 September |
| Decision Id 10354 Decision |
We will carry over all uncompleted currently funded Capital Improvement projects until March of 1998, at which time we will add and delete projects to be funded for the year. |
LynnwoodBrown |
09 September |
| Decision Id 10344 Decision |
Fund for work done in the C.H. He is authorized to do future specified work, and will be reimbursed for time and materials from Depreciation Fund. |
LynnwoodBrown |
09 September |
| Decision Id 10349 Decision |
We will invest $32,500 of Commons funds as a loan to member John Otter, and leave $12,500 on loan to Dick Roth, to ensure funds availability. All funds will be available on demand. |
LynnwoodBrown |
09 September |
| Decision Id 10307 Decision |
Budget Process Task Force formed. |
LynnwoodBrown |
09 September |
| Decision Id 10303 Decision |
Member Dick Roth can borrow reserve funds at 7%. |
LynnwoodBrown |
09 September |
| Decision Id 10301 Decision |
Each placita will appoint one Placita Budget Coordinator and have a procedure for approving funds. |
LynnwoodBrown |
09 September |
| Decision Id 10300 Decision |
We will allow the Executive Comm. to decide whether a particular item of 1997 Capital Improvements needs to be brought to the community for approval. |
LynnwoodBrown |
09 September |
| Decision Id 10302 Decision |
We will build a spec house on C3 or D1, using labor and money from individuals in the community, and possibly money from Neighborhood Housing and/or from Commons reserve funds if the Community agrees. |
LynnwoodBrown |
09 September |
| Decision Id 10280 Decision |
$400 of Commons funds approved for Exercise Room, to be spent as recommended by Exercise Rm. Task Force. Issue to be revisited after 6-month trial. |
LynnwoodBrown |
09 September |
| Decision Id 10249 Decision |
The Board approves Don Altshuler's agreement as developer to contribute for landscaping of the Common grounds. |
LynnwoodBrown |
09 September |
| Decision Id 10244 Decision |
We will reimburse Barbara London for legal fees directly related to bylaws problem. |
LynnwoodBrown |
09 September |
| Decision Id 10228 Decision |
The Association will lend the Kitchen fund $1000, from the Roads & Utilities budget, so that members will no longer have to prepay for meals a month ahead of time. |
LynnwoodBrown |
09 September |
| Decision Id 10226 Decision |
The surplus from the 1994 budget will be used for a kids play area, for working capital, for a Fees working reserve, and for reducing the 1995 assessments. Funds for a playground must be matched from other sources, and a specific plan for expenditure must be presented to and approved by the community. |
LynnwoodBrown |
09 September |
| Decision Id 10211 Decision |
Donations to the Association will go into the general fund, with a decision on how they should be allocated to be done at the Annual meeting. |
LynnwoodBrown |
09 September |
| Decision Id 10209 Decision |
The Commons will give a loan at 7% interest to a member so that he can install a water meter by the deadline. |
LynnwoodBrown |
09 September |
| Decision Id 10205 Decision |
The Grounds Committee request for $10,000 was denied until they give us a better understanding of how much money will be needed to complete the Plaza. |
LynnwoodBrown |
09 September |
| Decision Id 10183 Decision |
The Treasurer is authorized to set up a purchase order system. |
LynnwoodBrown |
09 September |
| Decision Id 10167 Decision |
We will give more time to the attempt to make the role of weekly meal coordinator work, before considering making the present Kitchen Manager a full-time meal coordinator, with a separate person to take care of money management. |
LynnwoodBrown |
09 September |
| Decision Id 10154 Decision |
Kitchen Manager Caroline will be asked to take on basic C.H. Manager tasks for one month. She will be paid $50 per month after her labor hours are used up, to come from Guestroom revenue reserve. |
LynnwoodBrown |
09 September |
| Decision Id 10126 Decision |
Constr. Comm. authorized to proceed with a $10,000 loan as per prior meeting discussions, if such a loan is absolutely needed to finish C.H. and brickwork [in time for wedding?]. However, we should try to operate with current funds as much as we can. |
LynnwoodBrown |
09 September |
| Decision Id 10118 Decision |
The Commons will buy two shares of Farms for Families. Treasurer will be consulted as to what fund this can come from. |
LynnwoodBrown |
09 September |
| Decision Id 10110 Decision |
Treasurer authorized to borrow up to $4000 from Landscaping funds if were short of money needed to complete C.H. for occupancy; these funds must be repaid within sixty days of borrowing them. |
LynnwoodBrown |
09 September |
| Decision Id 10097 Decision |
Details about Board borrowing money (Article IV, Section 2, Para. n) |
LynnwoodBrown |
09 September |
| Decision Id 10092 Decision |
Surplus from the 1991 budget will be rolled into a General Reserve Fund that will be used for contingencies. Spending from this fund must be approved by the community, and will be shown on the written community budget. Revenues received above budgeted revenue will also be rolled into the General Reserve fund. At each subsequent annual meeting any surplus from the prior year, if any, will be reviewed to determine how much will be rolled into the reserve fund and how much will go to reduce future community funding. |
LynnwoodBrown |
09 September |
| Decision Id 10093 Decision |
Board of Directors authorized to borrow up to $40,000 at a maximum of 8% simple interest per annum to speed construction of C.H. |
LynnwoodBrown |
09 September |
| Decision Id 10088 Decision |
We will pursue means of bringing in C.H. construction money that do not require changes in the bylaws. |
LynnwoodBrown |
09 September |
| Decision Id 10058 Decision |
A separate account approved for money set aside for landscaping of Plaza and placitas; the two signers will be Lynnwood and Don. The general group, with recommendations from the Grounds Com., will decide how and when to use the money. |
LynnwoodBrown |
09 September |
| Decision Id 10043 Decision |
Homeowners Assoc. and Building Fund checkbooks will, for the time being, be held by Lynnwood. When construction of the C.H. begins we will review the process. |
LynnwoodBrown |
09 September |
| Decision Id 10040 Decision |
Finance Comm. decision: Finance Comm. will meet once a month to monitor expenses. |
LynnwoodBrown |
09 September |
| Decision Id 10023 Decision |
Architectural fees for designing the C.H. will be paid on a regular basis, and not reserved until the end. |
LynnwoodBrown |
09 September |
| Decision Id 10028 Decision |
Budget of $304,500 for C.H. construction approved, with understanding that cost-cutting and donated labor will be needed to complete it. |
LynnwoodBrown |
09 September |
Copyright © by the contributing authors. All material on this collaboration platform is the property of the contributing authors.