| Decision Id 10003 Decision |
Written reports will be presented to the group on the various topics of creating community. The group will have a week or two to review the report and its recommendations before making a vote. |
LynnwoodBrown |
09 September |
| Decision Id 10007 Decision |
For the time being, all decisions will be pursued on a consensus basis. The decision-making process will be developed and refined as needed. |
LynnwoodBrown |
09 September |
| Decision Id 10010 Decision |
Meetings will be weekly. |
LynnwoodBrown |
09 September |
| Decision Id 10018 Decision |
Percentage of residents needed to meet quorum for approving items: 2/3 for borrowing money; 50% for special assessments. |
LynnwoodBrown |
09 September |
| Decision Id 10019 Decision |
Vote by all members required to approve assessments of $100 or more. Other details of the Crea bylaws worked out. |
LynnwoodBrown |
09 September |
| Decision Id 10020 Decision |
Every meeting will have a facilitator and a Minutes keeper. Both will perform these duties for two consecutive meetings, after which the Minutes keeper becomes Facilitator, and a new Minutes keeper is chosen. |
LynnwoodBrown |
09 September |
| Decision Id 10047 Decision |
Process Comm. proposals for business meetings were approved, including: 1. Specific new, more structured processes will be tried. 2. Facilitator role more clearly defined and strengthened. Also Vibeswatcher and Timekeeper. 3. Agenda to be set at end of each meeting, amended at beginning of next. 4. Evaluations of each meeting at end. 5. Day-long gatherings will be scheduled, where business will not dominate agenda. 6. Short, fun exercises will be used to break up meetings. 7. Short, fun exercises will be used to break up meetings. 8. Consensus decision-making espoused as our chosen process. |
LynnwoodBrown |
09 September |
| Decision Id 10048 Decision |
Tuesday meetings will be limited to one hour, with a deliberately short agenda. |
LynnwoodBrown |
09 September |
| Decision Id 10051 Decision |
When we have newcomers at a meeting, we will encourage them to indicate at any time that they want to go to another room and have more general questions answered by a member. |
LynnwoodBrown |
09 September |
| Decision Id 10052 Decision |
Sunday meeting agenda will be fuller so that Tuesday meetings wont feel so rushed. |
LynnwoodBrown |
09 September |
| Decision Id 10053 Decision |
We will occasionally use business meetings to break into smaller committee meetings and do committee work, especially if committees havent been able to meet since last business meeting. |
LynnwoodBrown |
09 September |
| Decision Id 10055 Decision |
C.H. Construction Comm. will not report all component costs back to entire group; instead will work within overall budget that is approved by group. |
LynnwoodBrown |
09 September |
| Decision Id 10057 Decision |
Announcing which members owe money to the Assoc. will be a regular practice in business meetings. |
LynnwoodBrown |
09 September |
| Decision Id 10064 Decision |
All-day workshop on boundaries will be held. |
LynnwoodBrown |
09 September |
| Decision Id 10065 Decision |
We will add a closing ceremony to our meetings. |
LynnwoodBrown |
09 September |
| Decision Id 10079 Decision |
We will try out the thumb-voting system for the remainder of this meeting. |
LynnwoodBrown |
09 September |
| Decision Id 10087 Decision |
At annual meetings, we will first try to achieve consensus (and call it a unanimous vote for the record), and fall back on a vote of owners only if necessary . |
LynnwoodBrown |
09 September |
| Decision Id 10095 Decision |
Bylaws changes: Voting power of members: one share for each undeveloped building zone, 3 additional shares for each development on a building zone. |
LynnwoodBrown |
09 September |
| Decision Id 10096 Decision |
Regular meetings dont have to be announced with written notice. |
LynnwoodBrown |
09 September |
| Decision Id 10127 Decision |
First business meeting of month to be converted to a non-business Community Meeting for a two-month trial period. First one will be a hybrid meeting in June, with a15-minute limit on business. |
LynnwoodBrown |
09 September |
| Decision Id 10138 Decision |
Committee proposals should be in writing and provided in advance of business meetings. |
LynnwoodBrown |
09 September |
| Decision Id 10139 Decision |
Agendas will be set for following meeting in advance, by placing agenda items in designated facilitator folder in office. |
LynnwoodBrown |
09 September |
| Decision Id 10143 Decision |
Exec. Comm. will take greater role in guiding and monitoring committee work. |
LynnwoodBrown |
09 September |
| Decision Id 10144 Decision |
Exec. Comm. will meet once a month at a regular time. |
LynnwoodBrown |
09 September |
| Decision Id 10145 Decision |
Community meetings will not be open to guests. |
LynnwoodBrown |
09 September |
| Decision Id 10146 Decision |
Community needs a special meeting soon to air current non-business issues. |
LynnwoodBrown |
09 September |
| Decision Id 10152 Decision |
All-day workshop facilitated by Mark Bennett approved and scheduled. |
LynnwoodBrown |
09 September |
| Decision Id 10160 Decision |
After 2 hours of a business meeting, we will stop and decide whether to continue for another hour or schedule a special meeting. |
LynnwoodBrown |
09 September |
| Decision Id 10161 Decision |
Our Community meetings will, if there are no overriding concerns to warrant it being run otherwise, be conducted in accordance with Process Comm. suggestions for that meeting. |
LynnwoodBrown |
09 September |
| Decision Id 10174 Decision |
Written committee reports with budgets will be presented at the two business meetings prior to the Annual Meeting every year. The written reports from all committees will be distributed to members prior to the meetings at which they are discussed. |
LynnwoodBrown |
09 September |
| Decision Id 10175 Decision |
Money called the community building fund budgeted to be used for community building workshops, i.e. basic skills in communication, consensus building, conflict mediation. The funds will be used based on a decision in a group meeting with advanced notice. |
LynnwoodBrown |
09 September |
| Decision Id 10185 Decision |
The Kitchen Committee given authority to set and change meal prices with reasonable notice Fees to the community. |
LynnwoodBrown |
09 September |
| Decision Id 10207 Decision |
At each business meeting we will draw up a list of topics for the next community meeting. A running list will be posted so that anyone can add to it. |
LynnwoodBrown |
09 September |
| Decision Id 10232 Decision |
For the next two months, there will be two meetings a month, on 1st and 3rd Sundays, with both business and community feelings possible items of discussion. Both meetings will be facilitated, and last two hours. Process Committee mandated to think about possible formats. |
LynnwoodBrown |
09 September |
| Decision Id 10238 Decision |
Process Commmittee charged with specific functions. |
LynnwoodBrown |
09 September |
| Decision Id 10240 Decision |
Process Committee given authority to set up framework for community meetings. |
LynnwoodBrown |
09 September |
| Decision Id 10270 Decision |
Meeting times changed to 6 pm, with meals at 5 pm, for daylight savings time. |
LynnwoodBrown |
09 September |
| Decision Id 10304 Decision |
Meeting schedule changed: business meetings will be on first Sunday, community meetings on third Sunday. |
LynnwoodBrown |
09 September |
| Decision Id 10305 Decision |
A proposal to hire a professional mediator to facilitate the next community meeting was blocked. A proposal for three community members to faciliate the meeting was blocked. A proposal to trust the Process Committee to formulate the agenda and to make the decision to hire a mediator was blocked. A proposal for two community members to co-facilitate a meeting with the goal of defining the process by which we come to define issues and deciding whether to hire someone from the outside was approved. |
LynnwoodBrown |
09 September |
| Decision Id 10312 Decision |
We will take an hour during a business meeting to form work teams. |
LynnwoodBrown |
10 September |
| Decision Id 10315 Decision |
Proposers of an agenda item requiring more than 5 minutes of discussion will put their proposal in writing and submit it to the Executive Committee one week before the business meeting. |
LynnwoodBrown |
09 September |
| Decision Id 10356 Decision |
We will limit the size of the Executive Committee to 8 people. |
LynnwoodBrown |
09 September |
| Decision Id 10357 Decision |
We will hold business meetings on the second Sunday of the month, and community meetings on the fourth Sunday of the month, for the first two months of 1998. |
LynnwoodBrown |
09 September |
| Decision Id 10358 Decision |
Business meetings will be held on the second Sunday of every month during 1998. |
LynnwoodBrown |
09 September |
| Decision Id 10360 Decision |
We will consider only those Capital Improvement projects that have labor and cost estimates attached to them. We will delay the final ranking until March. |
LynnwoodBrown |
09 September |
| Decision Id 10363 Decision |
A proposal to occasionally have a third type of meeting called a "salon" was blocked. A proposal to occasionally address a pre-selected and pre-announced topic at community meetings was blocked. We will keep having community meetings on Sunday, and work out later what the format will be. |
LynnwoodBrown |
09 September |
| Decision Id 10370 Decision |
If the community needs more time for the discussion of a particular item at a business meeting, it may be decided to make the item the subject of an additional meeting. The Process Committee will make arrangement for that meeting. Such meetings will make recommendations to the Association, but not decisions for it. The Association will pay for childcare at such meetings. |
LynnwoodBrown |
09 September |
| Decision Id 10400 Decision |
Budget Process: Approved to use the following structure and assumptions: 1) Structure: Committee input plans by November 1 |
EllenB1 |
03 October |
| Decision Id 10401 Decision |
Agreed to refer the 2-step decision making process for dealing with major decisions to the Process Committee. |
EllenB1 |
03 October |
| Decision Id 10404 Decision |
Annual Meeting. Election of Officers:
President: Don Altshuler
Vice President: George Lawrence
Treasurer: Dick Roth
Secretary: Claudia Borchert
At Large: Erica Elliot, Beth Harris, Bill Swift, Jean McFarland |
EllenB1 |
03 October |
| Decision Id 10405 Decision |
Annual Meeting: Agreed to waive additional work hours for the Secretary for 1999 with the exception that absences be compensated with an appropriate number of work hours. |
EllenB1 |
03 October |
| Decision Id 10406 Decision |
Annual Meeting: Agreed to extendthe trial peirod of the IPM policy for 10 months, to discuss policy at business meetings in 1999, and to require a report on effectiveness in October, 1999. |
EllenB1 |
03 October |
| Decision Id 10408 Decision |
Annual Meeting: Set the dates for the 1999 Business Meetings: Jan. 10, Feb. 14, Mar 14, April 11, May 9, June 13, July 11, Aug 8, Sept 12, Oct 10, Nov 14, Dec 12. |
EllenB1 |
03 October |
| Decision Id 10429 Decision |
Update the decision timeline. |
SuzanneOtter |
13 October |
| Decision Id 10442 Decision |
approved a six month trial of a two successive business meeting process for major decisions. |
JenniferStamm |
03 November |
| Decision Id 10446 Decision |
decided to have a general group discussion on participation at the Commons. |
JenniferStamm |
03 November |
| Decision Id 10456 Decision |
Agreed on an 8 member board. |
JenniferStamm |
03 November |
| Decision Id 10459 Decision |
Set meeting and event calendar for 2008 |
EllenB1 |
16 January |
| Decision Id 10486 Decision |
Board to present to the community a stepped proposal process.
It would permit a Project sponsor to record up to 2 work hours for developing detailed proposals. In addition, the Project sponsor could record up to 2 hours per month to administer and implement the project. It would be the sponsor |
EllenB1 |
17 April |
| Decision Id 10492 Decision |
Board agreed to formally call itself the Board of Directors and not the Executive Committee to be consistent with the community's governing documents. |
EllenB1 |
17 April |
| Decision Id 10512 Decision |
Board of Directors accepts a "Purpose of a Proxy" Statement |
EllenB1 |
05 December |
| Decision Id 10516 Decision |
ANNUAL MEETING - 27 households agreed to adopt the Third Amended Declaration of Condominium Ownership and of Easements, Restrictions and Covenants for The Commons on the Alameda INCLUDING the Third Amended Bylaws AND newly created Regulations. |
EllenB1 |
31 December |
| Decision Id 10565 Decision |
Dan, Jamey, Suzi, Dick, and Ricki will work on defining a policy around what constitutes public advertising of events and which guidelines apply. |
KristinB |
19 November |
| Decision Id 10586 Decision |
PATHWAy members proposed that we adopt their new proposal form that aims to make the proposal process easier and friendlier. Will be reviewed at six months. |
KristinB |
19 August |
| Decision Id 10638 Decision |
John's new proposal form and guidelines were adopted by the Board. |
KristinB |
07 October |
| Decision Id 10669 Decision |
We will elect five at-large board members, each of whom will be a support person for a work team (i.e., Community, Grounds, Sustainability, Kitchen, Administrative, and Facilities). The VP will serve as a support person for the Administrative team. |
KristinB |
25 July |
| Decision Id 10673 Decision |
The two-meeting rule for making certain types of decisions was eliminated except for changes to Commons regulations. Instead, proposals must be sent to the whole community at least 12 days before the Board meeting. |
KristinB |
25 July |
| Decision Id 10674 Decision |
A new proposal form was adopted. |
KristinB |
25 July |
| Decision Id 10683 Decision |
Dick Roth nominated Randy Weissbarth to take over his position as Facilities Team liaison to the Board. Karin Roth nominated Marion Seymour to take over her position as Kitchen Team liaison to the Board. |
KristinB |
16 November |
| Decision Id 10715 Decision |
The Board approved that the Strengthening Community ad hoc group could become a committee. |
KristinB |
21 August |
| Decision Id 10741 Decision |
The Board reallocated committees into a different team structure so that liaisons would have a more equitable workload. The new teams are Building/Facilities, Grounds, Meals & Gatherings, Administrative, Community, and Membership & Process. |
KristinB |
25 March |
| Decision Id 10766 Decision |
Three month trial of 60 minute length for business meetings (currently 2 hours). The board has the option of lengthening the time if needed to conduct business and would indicate that on the agenda sent out prior to the business meeting. This three month trail was revisited at the September Business Meeting 9/10/23) and the community agreed to continue the business meetings of shorter length. |
Mermaid Ekena |
22 January |
| Decision Id 10767 Decision |
The board will be the entity working to usher changes to the governing documents through the process. The proposed changes to the governing docs will be available in google docs as well as hard copy in the Common House. |
Mermaid Ekena |
22 January |
| Decision Id 10769 Decision |
The community accepted the proposed revisions to all the governing documents: the Declaration, the ByLaws and the Regulations. Once the Regulations receive a subsequent confirmation the new documents will be filed with the city Realty Office. |
Mermaid Ekena |
22 January |
| Decision Id 10770 Decision |
The Annual Commons Election Results are:
President: Kris Herbst
Vice President: Joe Lambert Secretary: Kristin Barendsen Treasurer: Bill Swift
Team Liaison: Berit Leonard
Team Liaison: Kai Filion
Team Liaison: Jamey Stillings
Team Liaison: Brittany Goodrich
Team Liaison: Bob Brown
Team Liaison: Linda Jordan
Architectural Committee Member: Esha Chiocchio |
Mermaid Ekena |
22 January |
| Decision Id 10774 Decision |
Second consensus decision accepted of the revisions to the Commons Regulations as part of the Governing Documents Revisions approved at the 2023 Annual Meeting. Documents now can be filed with Santa Fe County. |
Mermaid Ekena |
18 July |
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